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1. #Receiving multiple outlook 2016 reminders for one event how to#
2. #Receiving multiple outlook 2016 reminders for one event series#

Twice a day or more can’t be done with a single appointment (there’s no provision for recurring events more frequently than daily). Make sure the reminder is set on and the reminder time is also ‘0 minutes’ (unless you want to be reminded before the due time). The Start time is when you need to take the medicine, change the duration to ‘0 minutes’ so the End time is the same as the Start. Just create a daily recurring appointment, every 1 days with no end date or ending on a particular date as the case may be. That’s especially true these days when Outlook can be synchronized to other devices so your medication prompts follow you around.Ī simple, ‘one tablet a day’ regime is easy. Outlook can be very useful to prompt you to take your medicine.

Change the location, notes, start time or whatever. Once you choose ‘Just this one’, you can edit that single appointment in any way you like. Or change the ‘trash day’ because of a public holiday. In our example, you might want to delete a single ‘trash’ reminder because you’ll be away. You can then change the time, date or even delete that appointment entirely. Thankfully Outlook can handle that, you can edit one or more appointments from a series.ĭouble-click on the appointment you want to change, choose the ‘Just this one’ option to only change that event (not the entire series). For example a regular appointment is cancelled or moved to another time. Having setup a recurring appointment, Murphy’s Law says there’ll be one-off changes. Which brings us to changing one appointment in the series. You can change the appointment by double-clicking on it, you get the choice of changing just that appointment or the whole series. On the calendar view the appointment will show up with a little twin circular arrow to indicate part of a series.

In this example a ‘0 minute’ reminder is better (ie remind at the appointment time, not before).Īlso check the ‘Busy’ status and perhaps change it to ‘Free’ or ‘Tentative’ so you don’t get meeting conflict warnings from Outlook.Ĭlick ‘Save and Close’ as usual to save the entire appointment. The usual 30 minute default might not be appropriate. When you’ve finished click OK, on the calendar dialog you’ll see a summary of the settings you’ve chosen.Ĭheck the reminder time.

#Receiving multiple outlook 2016 reminders for one event series#

‘End after’ or ‘End by’ is handy for a series of classes or limited time medications. Range of Recurrence: you can choose from a never ending recurrence, ending after n appointments or ending on a certain date. Choose 1 week for weekly, 2 weeks for fortnightly/every second week etc. For example, choosing Weekly lets you choose the day/s of the week and how many weeks between each appointments. Recurrence Pattern: Daily, Weekly, Monthly or Yearly, the options on the right change to suit the pattern selected. For ‘To Do’ reminders, make the duration 0 minutes. Choose the start time then either the end time or duration (the other will change to suit). Then look up on the toolbar and click on the large Recurring button – you’ll see a new dialog box appear to set the repeating options.Īppointment Time: choose a Start and End time for the appointment or choose a Start time and Duration (the end time will change accordingly). One is to switch to Calendar view then click on the New Appointing button on the Home tab.įill in a Subject label for the reminder and, if you wish, Location and Notes.

#Receiving multiple outlook 2016 reminders for one event how to#

We’ll show you how to make a recurring appointment and suggest some ways it can be used that might not be immediately obvious.Ĭreate a new appointment – there’s various ways to do this. They aren’t just for meetings but also regular ‘To Do’ items like taking medicines and special events. Outlook’s recurring appointments can handle pretty much all repeating patterns you’ll need. There’s even allowance for exceptions when the regular event is cancelled or changed.

Outlook lets you add these ‘recurring’ appointments just once and they’ll appear in your diary each time. Not all appointments are ‘one off’, many happen on a regular basis.